Privacy statement on the protection of personal data
The SEAbrary website offers an insight into maritime
safety knowledge to a wide range of people interested in navigational safety
and sea traffic management. It also links visitors to external sites, which are
considered of interest to the maritime community.
2. Why do we collect, store and process data
about you?
SEAbrary
may collect and process your personal data namely for the following reasons:
-
subscription to SEAbrary and the SEAbrary newsletters;
-
contribution of content items (e.g. articles, presentations, video
recordings) to SEAbrary , which contain personal
information;
-
provision of feedback, comments and content improvement suggestions;
-
enabling registered users to access specific SEAbrary
features;
-
registration to safety events and conferences;
-
web site statistics.
The
collection of your personal data when you subscribe as a registered
user relies on your consent to provide it by filling the relevant form and
accepting that you have read this privacy notice or by giving your explicit
consent to publish a content item (e.g. a presentation or video recording)
that contains personal data.
Content
from other sources rely on the legal basis of the original data controller.
Contributions
from SEAbrary staff are considered to be done in the performance of the tasks
and functions of the Organisation.
3. What data do we collect, store and process
via the SEAbrary website?
Some
of the services offered on our website require the processing of your personal
data.
The
personal data we collect is divided into the following subsets:
a) Subscription data
When
you become a registered user by subscribing to the SEAbrary
newsletter, or by registering to SEAbrary , SEAbrary
gathers in a dedicated database the personal data necessary to process your
request. Furthermore, when launching newsletter campaigns
we gather data to assess the impact of a campaign. Hence, depending on the
nature of the subscription, the following data might be gathered and
stored in SEAbrary's dedicated database:
-
name;
-
job title;
-
email;
-
company name;
-
country of residence;
-
log-in data
-
IP address.
b) Contributor's data
Content contribution to SEAbrary
(e.g. an article, a presentation or video recording), whether submitted
by you directly or via a third party (e.g. event organising
committee), will be made freely accessible to the public in accordance with the Licence agreement and Code of conduct.
. Depending on the
content type it may contain the following personal data:
-
personal photo or image;
-
name;
-
profession and/or post;
-
affiliation;
-
short bio data;
-
views on or attitudes to particular topics or subjects.
When
you submit to SEAbrary an inquiry, feedback, comments
or other information relevant to the SEAbrary content
or your subscription, SEAbrary gathers in a dedicated database the personal
data necessary to process your input. Depending on the input subject, the
following data might be gathered and stored in SEAbrary ’sdedicated
database:
-
name;
-
email address;
-
log-in data;
-
submitted feedback, comments and/or view on a particular topic
or subject.
c) Tracking data
Tracking
data generated by SEAbrary's email campaigns is kept and used in
anonymised form solely for statistical purposes, i.e. to establish the
usefulness of the SEAbrary email campaigns. Personal
tracking data will not be used.
d) Cookies data
Cookies
are short text files stored on a user’s device (such as a computer, tablet or
phone) by a website, which could be used for the technical functioning of a
website, for gathering statistics on the use of the website or for other
purposes, such as to provide a user with a more personalised experience. On the
SEAbrary website we use only web analytics cookies.
e) Control of cookies on this website
A
banner is displayed on every page of the website, informing you of the use of
cookies and giving you the possibility to opt-in or opt-out. If you choose to
opt-in (and thus being tracked), you can always change your mind and opt-out.
f) Social media cookies
Cookies
are not set by our display of social media buttons, in our website pages or
from the use of embedded components from those services (e.g. Vimeo).
Each
social media channel has their own policy on the way they process your personal
data when you access their sites.
g) How to control cookies from your browser
Most
browsers automatically accept cookies. You can prevent cookies from being
stored on your computer or device by changing your browser settings.
h) Do not track preferences
Do
not track is a function that allows visitors to opt out from being tracked by
websites for any purpose including the use of analytics services, advertising
networks and social platforms. Do not track options are available in a number
of browsers including:
Firefox
- Internet Explorer - Chrome - Safari – Opera
4. Who is your data disclosed to? Who has access to
your data?
Access
to your personal data collected as part of the subscription and user
feedback processes is provided to SEAbrary
core team that includes SEAbrary staff and external contractors, who are responsible
for the user registration process, content management, website use
analysis and SEAbrary's email campaigns, as applicable. Such staff
abide by statutory confidentiality requirements, and contractors by
confidentiality agreements.
Access to your personal data collected as part of
the content contribution and publication process (e.g. personal data contained
in an article, a presentation or video recording) is provided to the public (SEAbrary user community) in accordance with the Licence agreement and Code of conduct.
.
5. How long is your data kept?
Your personal data will be kept in the SEAbrary users database
until you unsubscribe as registered user or you request to the
website administrator
to delete your personal data or content
contribution that contains your personal data.
6. What are your rights under the SEAbrary Data
Protection Regulation
You
have the right to access, rectify, complete and update your data:
a)
using self-service interfaces (i.e. online tool function to edit your profile)
and the update is immediate/option.
b) by contacting the
website administrator
. You have the right to object to the use of your
personal data in some circumstances. You may also delete your personal
information. You have the right to request additional information about the
handling of your personal data by contacting the
website administrator
.
7. How can you withdraw consent you have given to SEAbrary ?
You may withdraw your consent at any moment by
contacting the
website administrator
or by unsubscribing directly via the SEAbrary highlight message. Once SEAbrary has received
notification that you have withdrawn your consent, SEAbrary will no longer
process your information for the purpose(s) you originally agreed to.
8. What do we do to avoid misuse or unauthorised
access to personal data concerning you?
SEAbrary
is committed to ensuring that your information is secure. In order to prevent
unauthorised access or disclosure, SEAbrary has put in place suitable physical,
electronic and managerial procedures to safeguard and secure the information
collected online. Staff handling your data are bound by confidentiality
obligations.
9. What safeguards do we apply when we transfer
your data to third parties?
Your
personal data is only given to a very limited set of contractors for the
performance of their tasks (see section 4 above). Contracts with our
contractors contain appropriate confidentiality obligations.
10. Who can you contact if you have questions or
want to make a complaint?
For any queries related to your personal data,
please contact the
website administrator
who is the role responsible for the
processing of the personal data concerning you.
Complaints can be addressed to SEAbrary ’s
Data Protection Officer
.